These Tools Will Transform Your Week

There’s a moment I remember vividly from a few months ago. I was sitting at my desk, staring at a list of to dos so long it looked more like a scroll than a plan. I kept shifting from one tab to another, replying to half-written emails, trying to edit a blog post while also thinking about what to post on Instagram. I was doing a bit of everything… and finishing absolutely nothing.

Sound familiar? This juggling act is so common if you work for yourself. The drive to grow, serve, and keep everything afloat can be exhilarating but also completely exhausting.

What often creeps in, quietly and persistently, is overwhelm. The kind that leaves you feeling like you’re always behind, even when you're working nonstop.

The shift that makes all the difference is getting intentional with my time through time blocking and batching.

These two tools are for anyone who wants to stop reacting to the day and start leading it. And I love that they’re very simple to put into practice too.

What Is Time Blocking?

Time blocking means setting aside dedicated blocks of time for specific tasks or themes. Instead of flitting between a dozen different things, you give yourself permission to focus on just one. Think of it like creating little containers in your day, one for deep work, one for admin, one for meetings, and so on.

For example:

• 9–11am: Writing and content creation

• 11–12pm: Emails and admin

• 12–1pm: Lunch and a walk

• 1–3pm: Client sessions or focused project work

• 3–4pm: Marketing tasks (Instagram, newsletter, etc.)

It doesn’t mean you have to schedule every minute of your day rigidly. But it does mean you’re setting the intention for what you’ll focus on and when, which reduces that scattered feeling and helps you get more done, without burning out.

What Is Batching?

Batching is the practice of grouping similar tasks together so you can do them more efficiently. Switching between different types of tasks takes energy and brainpower, so batching helps reduce the mental load.

Let’s say you’re creating social media posts. Instead of writing one post each day, try setting aside a 90-minute block once a week to write five or six at once. You’ll be in the right mindset, you’ll waste less time getting into the flow, and you’ll free up mental space for other parts of your business.

You can batch:

• Social media content

• Blog writing

• Client onboarding tasks

• Financial admin (invoicing, bookkeeping)

• Email replies

It’s all about streamlining, simplifying, and reducing how often you switch gears.

What It Looks Like In Real Life

Here’s how I started using these tools in my own week.

Mondays became my CEO Day, a time block for planning the week, checking in with goals, reviewing finances, and setting intentions. I do it first thing so I feel grounded for the week ahead.

Tuesdays and Thursdays are mostly for client sessions and deeper project work, blocked out so I’m not trying to multitask or squeeze things in around meetings.

Thursdays are my content batching days. I write emails, prep social media posts, and schedule anything I need to go out the following week. That way, I’m not scrambling on a Sunday evening or stealing time during the week.

And Fridays are more flexible. I leave space for creative work, or a walk. Because rest and inspiration are really important elements to growing a business.

A Simple Way to Get Started

You don’t need a fancy system. Just open your calendar and follow these steps:

1. Look at your week as a whole. What are your non-negotiables (calls, school runs, appointments)? Block those first.

2. Choose 1–3 key themes for each day. For example: Monday – Planning/Admin, Tuesday – Client Work, Wednesday – Creative Work, and so on.

3. Block 60–90 minute sessions for focused work. Avoid tiny 15-minute tasks scattered everywhere.

4. Batch small admin tasks together. Like replying to emails once or twice a day rather than constantly checking.

5. Review and adjust weekly. It won’t be perfect straight away—give yourself permission to adapt.

This Really Does Matter

Running your own business is full of possibility, but also full of distraction. Without clear containers for your time and energy, everything can feel urgent, and nothing feels complete.

Time blocking and batching bring structure without rigidity, focus without burnout, and a sense of spaciousness that’s hard to come by when you’re constantly putting out fires.

They help you feel more on top of things and that feeling ripples out into how confidently you show up for your work, your clients, and yourself.

Try This

This week, what if you tried one small change:

• Set one time block for focused work (no emails, no messages).

• Or batch a few social posts in one go instead of spreading them across the week.

You don’t have to overhaul everything at once. But with each small shift, you create more clarity, more momentum, and more peace in your day... 

Use This Group To Support You

👉  Use our monthly co-working sessions on Zoom to help you focus on the tasks you like doing the least!

👉  Join our monthly social media content creation sessions to batch write some posts for the following week.

👉  Attend our monthly meetings (in-person or on Zoom) to stay inspired, connected and motivated.